Sales Coordinator

Sundial Beach Resort & Spa, located on Sanibel Island, is seeking a Sales Coordinator to support a fast-paced sales team in one of Florida’s most beautiful beachfront resorts.

Primary Responsibilities:

• Provide administrative support to the Sales and Catering team to ensure smooth daily operations

• Serve as the primary communication hub for the Sales department, coordinating information internally and externally with clients, vendors, and between departments

• Respond to phone and email inquiries, gather client details, and maintain detailed inquiry logs for weddings, groups, and events

• Maintain accurate sales, group, and event information in sales databases and property management systems

• Prepare, distribute, and manage group resumes, BEOs, rooming lists, event calendars, and master event tracking documents

• Attend and support group pickup meetings, BEO meetings, and internal coordination meetings

• Assist with invoicing, purchase orders, weekly reporting, and deadline tracking

• Manage in-house meeting requests and coordinate space blocking

• Maintain organized sales files, vendor lists, and department records

• Support the Sales and Marketing Managers with day-to-day administrative and event-related tasks

• Assist with on-site guest, owner, and resort events, including occasional evenings or weekends

Qualifications, Education, Experience, Skills, and Abilities:

• Minimum of 2 years of administrative or office experience, preferably in hospitality or sales support

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

• Excellent written and verbal communication skills, including professional email and phone etiquette

• Proficiency in Microsoft Word, Excel, and PowerPoint

• Detail-oriented with strong follow-through and accuracy

• Friendly, professional, and service-oriented demeanor

• Ability to work well under pressure and meet deadlines

The Sundial Beach Resort & Spa is managed by Columbus Hospitality Management, a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities.

We are proud to be a Drug Free Workplace/EOE.